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Quarterly Reimbursements
Name
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Institution
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Chattanooga State Community College
Cleveland State Community College
Columbia State Community College
Dyersburg State Community College
Jackson State Community College
Motlow State Community College
Nashville State Community College
Northeast State Community College
Pellissippi State Community College
Roane State Community College
Southwest Tennessee Community College
Volunteer State Community College
Walters State Community College
TCAT Athens
TCAT Chattanooga
TCAT Crump
TCAT Dickson
TCAT Elizabethton
TCAT Harriman
TCAT Hartsville
TCAT Henry Carroll
TCAT Hohenwald
TCAT Jacksboro
TCAT Jackson
TCAT Knoxville
TCAT Livingston
TCAT McKenzie
TCAT McMinnville
TCAT Memphis
TCAT Morristown
TCAT Murfreesboro
TCAT Nashville
TCAT Northwest
TCAT Oneida
TCAT Pulaski
TCAT Shelbyville
TCAT Upper Cumberland
TBR System Office
Email
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Quarterly reimbursements are due:
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a.) at the end of each quarter if the college has received the item purchased
b.) prior to receiving what was purchased
c.) once the college has received the purchase & it is in hand and inventoried
d.) both a & c
A college should aim to have all equipment purchased by:
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by the end of the first quarter
closeout
no later than the end of the third quarter
Before quarterly reimbursements can be requested which of the following must occur:
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The college must submit a Perkins grant application and receive a TBR signed approval notifying the college of the grant's approval
The college must fully understand the Uniform Grant Guidance
Once a college has determined the need to utilize Perkins funds and those needs are identified in the CLNA, the college can begin the process of liquidating funds and requesting reimbursement from Perkins
Which of the following tabs details the items purchased with Perkins funds and denotes the goal and action step the items fall under in the grant application:
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Reimbursement Invoice Tab
Reimbursement Report Tab
If a college makes an error on their quarterly reimbursement request it is acceptable to revise the request on a subsequent quarter:
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Yes, a college can make the necessary revisions an adjustments on subsequent quarters as long as the chief financial officer signs off on the changes
No, it is not allowable to make adjustments to a quarterly reimbursement after it is submitted because the draw down request is already made to TDOE. Each quarter must reflect exactly as it was submitted
Is it acceptable for a college to request reimbursement in an amount which exceeds the college's grant award?
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Yes, if the college needs more Perkins funding it is acceptable to utilize it
No, it is not allowable for a college to exceed the amount requested in the grant application and awarded in the grant award notification or GAN
A college received a piece of equipment late after the fiscal year closeout was over, is it ok for the college to include a request for reimbursement in the next fiscal year first quarter?
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Yes, whenever the college receives the equipment they are eligible to request reimbursement
No, once a fiscal year is completed the Perkins funds for that year are no longer available (they do not carry over).
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